Privacy Policy

Last updated: January 2025

1. Introduction

Welcome to UK Tax Calculator ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our tax calculation services.

This policy complies with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. By using our website, you consent to the data practices described in this policy.

"Personal information" means any data that relates to an identifiable individual, including but not limited to IP addresses, usage data, and any details you enter into the calculator (e.g., salary amounts or feedback).

2. Information We Collect

2.1 Information You Provide

When you use our tax calculator, you may provide us with:

  • Annual income amounts (processed locally, not stored)
  • Region selection (England/Wales/NI or Scotland)
  • Any feedback or correspondence you send to us

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information through cookies and similar technologies:

  • Usage Data: Pages visited, time spent on pages, links clicked
  • Technical Data: IP address, browser type, device information, operating system
  • Analytics Data: Traffic sources, user behavior patterns, performance metrics

3. How We Use Your Information

3.1 Tax Calculator Functionality

We use the information you provide to:

  • Calculate your UK tax liability based on current tax rates
  • Provide detailed breakdowns of income tax, National Insurance, and take-home pay
  • Generate monthly and annual tax summaries

Important: All tax calculations are performed locally in your browser. We do not store or transmit your income information to our servers.

3.2 Website Improvement

We use analytics data to:

  • Improve website functionality and user experience
  • Analyze traffic patterns and user behavior
  • Optimize website performance and loading times
  • Identify and fix technical issues

3.3 Legal Compliance

We may use your information to:

  • Comply with legal obligations and regulations
  • Respond to legal requests and prevent fraud
  • Protect our rights and the rights of our users

4. Cookies and Tracking Technologies

4.1 What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us provide you with a better experience and understand how you use our site.

4.2 Types of Cookies We Use

Essential Cookies

These cookies are necessary for the website to function properly:

  • Cookie Consent: Remembers your cookie preferences
  • Session Management: Maintains your session while using the calculator

Analytics Cookies (Google Analytics)

These cookies help us understand how visitors use our website:

  • _ga: Distinguishes unique users (expires after 2 years)
  • _gid: Distinguishes unique users (expires after 24 hours)
  • _gat: Throttles request rate (expires after 1 minute)

Advertising Cookies (Google Ads)

These cookies help us provide relevant advertising:

  • Conversion tracking: Measures the effectiveness of our advertising campaigns
  • Remarketing: Shows relevant ads to users who have visited our site

4.3 Managing Cookies

You can control and manage cookies in several ways:

  • Browser Settings: Most browsers allow you to refuse or delete cookies
  • Cookie Banner: Use our cookie consent banner to accept or reject non-essential cookies
  • Third-Party Opt-outs: Use Google's opt-out tools for analytics and advertising

We only use non-essential cookies (such as analytics and advertising cookies) if you have provided consent through our cookie banner. You can update or withdraw your consent at any time using the banner or your browser settings.

5. Third-Party Services

5.1 Google Analytics

We use Google Analytics to understand how visitors use our website. Google Analytics may collect:

  • Your IP address (anonymized)
  • Pages visited and time spent on each page
  • Browser and device information
  • Traffic sources and user behavior

Google Analytics data is processed in accordance with Google's Privacy Policy. You can opt out of Google Analytics using the Google Analytics Opt-out Browser Add-on.

5.2 Google Ads

We use Google Ads to provide relevant advertising. Google Ads may collect:

  • Information about your interactions with our ads
  • Conversion data when you complete certain actions
  • Demographic and interest information

You can manage your Google Ads preferences through Google Ads Settings.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit using HTTPS
  • Regular security assessments and updates
  • Limited access to personal information on a need-to-know basis
  • Secure hosting and infrastructure

7. Data Retention

We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

  • Analytics Data: Up to 26 months (Google Analytics default)
  • Cookie Preferences: Until you change them or clear your browser data
  • Correspondence: As long as necessary to respond to your inquiries

8. Your Rights Under GDPR

Under the General Data Protection Regulation, you have the following rights:

8.1 Right to Access

You have the right to request access to the personal information we hold about you.

8.2 Right to Rectification

You have the right to request correction of inaccurate or incomplete personal information.

8.3 Right to Erasure

You have the right to request deletion of your personal information in certain circumstances.

8.4 Right to Restrict Processing

You have the right to request restriction of processing of your personal information.

8.5 Right to Data Portability

You have the right to receive your personal information in a structured, machine-readable format.

8.6 Right to Object

You have the right to object to processing of your personal information in certain circumstances.

8.7 Right to Withdraw Consent

Where we rely on consent, you have the right to withdraw consent at any time.

To exercise any of these rights, please contact us using the information provided below.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. When we transfer your information internationally, we ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.

10. Children's Privacy

Our website is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date.

12. Legal Basis for Processing Personal Data

We rely on the following legal bases under the GDPR for processing personal data:

  • Consent (for analytics and advertising cookies)
  • Legitimate interests (to improve website performance and prevent fraud)
  • Legal obligation (to comply with applicable laws)

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

  • UK Tax Calculator is operated in the UK. For enquiries, contact info@uktaxcalculatorpro.com.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal information in accordance with the law. You can contact the ICO at ico.org.uk.